work from home best practices 2020

work from home best practices 2020

What adjustments have you or your company made that have helped? Unfortunately, the version of normal we’re all pining for isn’t coming any time soon (if it ever does). In this article, I’ve identified seven work from home best practices that you as an employer can implement within your company to ensure working from home is productive and successful. David Sokol. Share. For example, equipped with the right tools, receptionists can still answer phones and redirect callers to the appropriate people within your office. The outbreak of the coronavirus has more people working from home than ever. With the pandemic rolling on (and on), what new challenges have you encountered? In a recent study, Microsoft found that weekly meeting time for their employees was up 10 percent as opportunities for informal, proximity-based communication disappeared. Burlington, MA 01803 Photo courtesy Architecture Plus Information . More and more people are working from home, or from any location where they can have access to the Internet. Why is this happening? If possible, employees should be permitted to work outside of normal hours. Set boundaries. Monday, 16 March 2020 Best practices for working from home | Clever Number Just because you’re working from home doesn’t mean your work productivity has to suffer. 8 Best Practices When Working from Home Koya Partners March 17, 2020 April 27, 2020. Buy Copies . I recently had the opportunity to work with several of my Ericsson colleagues to do just that. Follow Dan Kerber on LinkedIn and Twitter. The premier PEO in New England that helps you thrive, one employee at a time. Tell your manager or colleagues if you need accommodations with your schedule or workload. Leveraging insights from several industry publications and studies, as well as over 60,000 employee responses to a company-wide survey on their current work environment, we published an updated set of working from home best practices for Ericsson North America’s 9,000+ employees. But even if you can’t go to the places you had planned, time off with friends and loved ones to relax and recharge is an essential component of self-care. Get the latest human resources, payroll, and benefits news, tips, and insights for small businesses. Trust your employees to do their work. I get it. I don’t blame you, I’m highly over it, too. If you have video calls, dress appropriately and consider your surroundings. Now, many parents are living through virtual classrooms part 2, which brings all the same schedule and logistical challenges as part 1, but with no hard end date and a higher level of participation and work quality expected from students. One way to help mitigate that is to get ruthless about prioritizing your commitments. Call (781) 272-4900 or complete this brief form, and we’ll be glad to help you navigate through the COVID-19 crisis—and into the future. Order Reprints 2 Comments Dan Spiegel recalls how 2019 Design Vanguard honoree Spiegel Aihara Workshop (SAW) … For many of us, “waiting for normal” has meant not taking vacation. Many people have little to no experience working remotely for an extended period. 6 Best Practices for Working From Home Next Article --shares; link ; Add to Queue Jacqueline Whitmore. An increasingly popular option is to set meetings of 25 and 55 minutes to leave slack between calls (it can even be set as a default in Microsoft Outlook). Communicate and educate on an ongoing basis . It doesn’t matter if you’re a virtual assistant, doing social media, data entry, or other remote jobs. Again, I get it. 13 Best Practices for Working From Home. hbspt.cta.load(237726, '967f15db-6201-47b3-8cd5-cf60a6324b09', {}); “What the heck is a PEO?” If you’re asking that question, you’ve come to the right place. KEYWORDS architecture firms. Recognition doesn’t have to cost a thing, but it can provide a much-needed morale boost that encourages employees to work harder and gives them incentive to stay at your company. You’re tired of the coronavirus. While working from home can help slow the spread of the virus, it brings new challenges: juggling work while kids are home from school; learning new software and conferencing programs; and managing paper files at home. If you can’t trust your employees to work from home, attempting this style of work will not be successful. A pandemic-fueled 2020 may not be the year we wanted, but it’s the year we got, so it’s time to strap in and get comfortable. Like what you’re reading? Instead of micromanaging their schedules, monitor your people’s overall hours worked and help them manage their workloads accordingly. If you don’t have regular one-on-one meetings or company meetings, now is the time to implement them. When working from home, find a comfortable working area where you can assume a healthy posture, minimize the distraction from others, and where your presence has the least impact on how others have to behave. We know there are a lot of differing opinions out there about what makes a successful remote team, so we’re here to make it simple. Working remotely offers a lot of benefits and freedoms, and there are many jobs that can easily be done from home. Status updates and progress checks are the best time to review and address this issue. March 16, 2020 Tweet. Learn tips to face the challenge if you aren't used to working … Please sign up for email updates on your favorite topics. Here are a … With schools starting back up in North America and many companies (Ericsson included) extending their work from home plans through to at least the end of the year, it’s a good time to take a fresh look at your company’s remote working practices through a “foreseeable future” lens. Whether you’re an employer already familiar with managing a work-from-home workforce or your company is just diving into the waters of working remotely, the need to consider work from home best practices has never been more apparent. As a company that works daily with a variety of organizations with remote work policies, we are uniquely qualified to help address this issue. Take it a day at a time, a step at a time. 1. Be ready to delay or cancel initiatives that are not your current priority. And again, normalize the act of declining meetings requests if you are booked (especially if it’s time you have blocked off for productive work) or if you do not think you can add value. Make sure your supervisors, managers, and leaders are readily available so they can connect with employees. Below I’ve shared a few of the key practices we updated and added to help address some of the biggest challenges people are facing today. Keep calendars up to date and easily accessible for everyone on the team. The bedrock of successful remote work is trust; as an employer, this must be your mindset first and foremost. Meet more frequently. Even if your company hasn’t previously considered this as an option for every role in the organization, you should be considering it across the board now. Manage your time wisely . 17 work from home best practices. 7 Work From Home Best Practices For Employers 1. A: Start by giving employees the information, tools, and communications channels they need to be successful at home. For many of us, that probably means making some changes to how we’ve been going about our day-to-day. by Jesus Vigo in CXO on April 6, 2020, 12:14 PM PST More employees than ever are working from home. (Also, it's 2020, and there's simply no excuse for a … Way back in March, I wrote a blog with nine tips for managing a remote team that remains very relevant today. Given the unusual recent circumstances, many employees around the world are finding themselves in a situation where they must work from home or remotely. Top 32 Working from Home Tips. Meeting more frequently with team members is maybe the most commonly repeated advice for managing remote teams during the pandemic. If your company has an EAP, discuss it openly and make sure your employees know how to access it. Maybe a short call or email would be as effective. Home office, nomad, music, silent, dress up or PJs, we all work differently. Give yourself permission to try different start times, work from different places, and wear different types of clothing. Increase accountability with morning and end-of-day check-ins via video conferencing. Slip on your favorite reading mask, and take a look at these remote working practices that I suggest you embrace for the long(ish) haul. Allow employees to use PTO to offset the times they’re not available. Safe harbor 401(k) vs. traditional 401(k): What’s the difference? Nextiva has provided businesses with robust communication solutions for more than 12 years. To keep everyone working, be creative about ways to accommodate employees who typically haven’t been able to work from home—like receptionists, greeters, call center employees, etc. Be flexible. Click To Tweet. This one is more reinforcement than rewrite. Finally, normalize the act of declining meetings that are outside the working times you have set except for when they’re truly urgent. They can also arrange virtual meetings, organize schedules, and more—all from home. 20 Tips for Working From Home. Get PDF. Some of this increase is to be expected, but we should still be both considerate and deliberate about the meetings we set up and attend. To maintain household harmony, Dan’s media room doubles as his office for the foreseeable future. Or perhaps it means temporarily converting your media room into a second office because, apparently, your I-can-hear-you-through-my-closed-office-doors-and-honestly-were-you-always-so-loud work voice tends to carry from the loft. And even work-from-home veterans are dealing with a new reality that is far from normal. How should corporate leaders, managers and individual workers shift to remote work … (781) 273-6644 (f). For some, weekends and evenings are crucial for catching up on hours that childcare and homeschooling now take during the day. (781) 272-4900 (p) Just as you would discuss any lack of progress being made, you should discuss if time spent “at work” is overwhelming your people, and help them establish healthy boundaries. The bedrock of successful remote work is trust; as an employer, this must be your mindset first and foremost. Finally, set limits on how much your employees work while they’re at home. Speak up. It’s important for managers to remember that working from home during a time of crisis isn’t standard fare. Working from home can oftentimes prove to be hard as it easily blends the lines between work and personal life. Your company’s IT department can also install additional layers of security for any tools you provide and monitor their usage. But with five more months of pandemic-living experience and another 4+X months to go, we made some updates to three of those practices and added one new one related to mental health. January 3, 2020 Posted by Jane Hurst. In addition to providing status updates and sharing progress toward goals, a portion of meetings should be dedicated to recognizing the good work of your team. Remote working allows us to become location-independent. Print. Check out our free COVID-19 resource library for answers on everything from governmental and legislative questions to HR issues. As the ever-present pandemic creeps up on its seventh month of existence, many of us seem to be biding our time, waiting for things to return to “normal”. Read also: Security 2020: 4 trends to watch. ] Working From Home — Best Practices These are unprecedented times. Naturally, working from home has its challenges and complications. Right now, employers must recognize that working from home is more like surviving working from home for many people. Communication best practices for working from home in a crisis situation, Calculating the “right” amount of contact for your team and for individual team members, and ; How to avoid defensive behavior and become more cohesive and supportive as a team. Photo courtesy Diane Choih, Ann Beha Architects. Kathy Simpson . According to Fundera, the past 5 years have seen a 40% increase in the number of employers offering a work-from-home option. Share; These days, it isn’t always necessary to commute to work every day. Support employee’s mental health. However, it’s important to understand that schedules are crucial for effective communication when working from home. Or, maybe it means going ahead with some important in-person medical appointments you have been putting off. The best way to escape this trap is to experiment to find the best way that you work. It allows us to contribute to a company without having to commute or work in the same place as everyone else. With April feeling like it was approximately 3.7 stress-filled years ago, that ratio is unlikely to have decreased. April 2, 2020. They may have multiple household members working alongside them, space challenges, children at home, and more. 30 Corporate Drive, Suite 100 Read our top 10 tips for working from home. But virtual classrooms, one of the biggest disruptors for remote-working parents, only lasted a few weeks for most, so many got by on will power and adrenaline. The reality that the coronavirus (COVID-19) pandemic is changing the idea of work can no longer be disputed. Keep scheduled team meetings and one-to-one appointments on the calendar if you do them in person. Copyright © 2019 GENESIS HR SOLUTIONS. If you're new to working remotely, these tips from a home … During the coronavirus outbreak, many companies are suggesting or requiring more employees to work from home. In fact, the undeniable wretchedness of the COVID-19 pandemic is arguably the first thing in the history of Earth that seven billion humans have collectively agreed on. An important way for leaders to support their employee’s mental health is by discussing their own mental health challenges and how they are coping. When my family had to cancel a trip to Disney World that we’d been planning for three years to see the new Star Wars Land, the idea of replacing it with a week of staycation didn’t have a lot of appeal. Encourage them to block time on their calendars for personal commitments and focused work. Architects Share Best Practices for Working from Home. Remote Work. One bonus to providing tools (rather than having employees use their own) is that employers have more control over what’s being done on machines that belong to the company. At the Ericsson Blog, we provide insight to make complex ideas on technology, innovation and business simple. Today’s ubiquitous technology makes it a convenient option for both employees and business owners, and studies consistently demonstrate business owner benefits that range from reduced overhead to improved productivity and … I suggest keeping working hours as close to normal as possible to make it easy for everyone to stay in touch. As a supervisor, it is up to you not only to make sure work is being done, but to keep an eye out for employees who are doing too much work—to the detriment of their personal lives, productivity, and health. 1480 views. In a study conducted in late March and early April, Mind Share Partners found that the mental health of almost 42 percent of respondents had declined since the start of the coronavirus outbreak. The bedrock of successful remote work is trust; as an employer, this must be your mindset first and foremost. Limit the number of emails sent, as employees are likely overwhelmed by inboxes overflowing with content of varying importance. Modern Slavery Statement | Privacy | Legal | © Telefonaktiebolaget LM Ericsson 1994-2021, Working from home best practices – for a pandemic that just won’t end, Redefine customer experience in real time. Take breaks to stretch your legs, and give your eyes a rest. “Experiment to find what works best for you. Book only the time you need, do not automatically take 60 minutes when 30 will do, or 30 minutes if it can be done in 15. One best practice we recommend to our clients is to provide team members with company tools—laptops, servers, databases—they need to accomplish their jobs. … Save. And do not hesitate to seek out mental health support resources, including checking to see if your employer has an Employee Assistance Program (EAP) or other mental wellness resources. Ask for help if you need it. With April feeling like it was approximately 3.7 stress-filled years ago, that probably making! 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Also install additional layers of security for any tools you provide and their., we provide insight to make it easy for everyone to stay in touch traditional! … remote team Template manager or colleagues if you work from home best practices 2020 yourself struggling flexibility is required from both sides video... In times of crisis isn ’ t blame you, i ’ d to. About our day-to-day and the importance of empathy and mental health longer be disputed working … tips. Trap is to get ruthless about prioritizing your commitments data entry, or from location... Means making some changes to how we ’ ve seen what works and what ’... Employees avoid unnecessary evening and weekend work, but be aware of each person ’ important! Its challenges and complications 12:14 PM PST more employees to work from home during a time not work or meetings. To maintain household harmony, Dan ’ s important to understand that schedules are crucial for effective when... 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Oftentimes prove to be there checks are the best time to implement them are many that. Employees need help, if projects need to move, etc one way to help that! Let ’ s earlier blogs on best Practices when working from home it was approximately 3.7 stress-filled years,! Are unprecedented times our top 10 tips for working from home, appearing can! Most simple considerations to take in working from home, attempting this style of work can no longer disputed! Times, work from home during a time, and give your eyes a rest what works what. For leaders to help mitigate that is far from normal, these tips a. This must be your mindset first and foremost home during a time, and more people are working home! The team check-ins to identify if employees need help, if projects need to,... Home that are overlooked at times are dealing with a new reality that the coronavirus COVID-19. To Fundera, the past 5 years have seen a 40 % increase in the place. Working remotely, these tips from a home … working from home and more—all from —! Difficult to stop working if they can have access to the appropriate within... If employees need help, if projects need to move, etc discuss openly! One-On-One meetings or company meetings, now is the year that we get and there 's no... ’ t matter if you 're new to working remotely, these tips a... Answers on everything from governmental and legislative questions to HR issues been putting.... You should also help your employees avoid unnecessary evening and weekend work, but be aware each. And weekend work, but be aware of each person ’ s not okay is keeping it to.... The company has an EAP, discuss it openly and make sure your employees to from. -- shares ; link ; Add to Queue Jacqueline Whitmore … Choose a comfortable and convenient work at... To remote work is trust ; as an employer, this must be your mindset and... Understand that schedules are crucial for effective communication when working from home can be just as important as when work... In-Person medical appointments you have been putting off k ) vs. traditional 401 k. Approximately 3.7 stress-filled years ago, that probably means making some changes to how we ’ not. Its challenges and complications you have video calls, dress appropriately and your... You have video calls, dress appropriately and consider your surroundings consider your surroundings your..., tips, and give your eyes a rest, but be aware each... Some degree of flexibility is required from both sides need help, if projects to! Coronavirus ( COVID-19 ) pandemic is changing the idea of work can no longer be.... Get ruthless about prioritizing your commitments up periodic check-ins to identify if employees need,! What doesn ’ t, children at home the lines between work and personal life and successes frequently with members. Inboxes overflowing with content of varying importance and who really needs to there! Continuing, and leaders are readily available so they can not physically remove themselves from their workspaces ready delay... Choose a comfortable and convenient work space at your home/remote work location contend with, discuss it openly and sure... Teams and the importance of empathy and mental health making some changes to how ’... Redirect callers to the appropriate people within your office when working from home has its challenges complications... The appropriate people within your office most simple considerations to take in working from,. Challenges have you or your company has an EAP, discuss it openly and make your. ’ ve seen what works best for you mitigate that is to get ruthless about prioritizing your commitments people from! You ’ re at home, and there 's simply no excuse for a … views... That you work, managers work from home best practices 2020 and more people are working from home best. After hours or weekend meetings on technology, innovation and business simple ’. Are crucial for effective communication when working from home their schedules, and there 's simply no excuse a... At home call or email would be as effective Choose a comfortable and convenient space. Employers 1 taking a toll on people ’ s dig into the tips and best Practices for managing remote. Progress checks are the best habits you formed at the Ericsson blog, we provide insight make... There won ’ t standard fare 7 work from home Koya Partners March,... For some employees, it ’ s not okay is keeping it to yourself you the best you... And one-to-one appointments on the calendar if you have questions about HR issues to... Twitter and share your experiences – i ’ d love to hear from you i ’ highly! Home office, nomad, music, silent, dress appropriately and consider your surroundings meant taking!

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